Accuchex Blog

Payroll Software Can Ease The Payroll Process

Posted by Tristan Ruhland on Oct 11, 2016 9:00:00 AM

Is it possible to make your payroll process easier? With payroll software, your business can run smoother, do more, and save money. 


Because employees are the key to their business’ success, most business owners have a number of personnel issues to think about every day. But one of the most complex duties for most business owners is payroll.

Even small and start-up businesses struggle to maintain timely and accurate payroll functions for just a handful of employees. When the number of workers starts getting into the double digits, that's when the need for an easier and more automated process becomes a real priority.

While easier payroll system may seem like a far off dream for business with ten or more employees, it actually is a possibility.

The Key is Payroll Software

Payroll software plays a crucial role in the smooth running of the medium sized business. There are several key elements to an easy payroll system software and, as a business owner, you need a service that offers them all:

  • Secure, SSL encryption
  • Cloud-based service so it can be accessed from anywhere
  • Record keeping for several years
  • No additional equipment or update requirements
  • Technology that does the hard work for you
  • Immediate processing and easy printing

While saving money may top the list of your desired outcomes with payroll software, you will also save time, materials, and other tangible and intangible resources.

There are a number of ways that any business will see savings when switching from a paper-based payroll process model to a green, or paperless, payroll system.

This infographic helps to illustrate the various benefits that can come from switching your paper-based payroll process to a green payroll system:


Additionally, there are process and security advantages to a paperless payroll process.

Using an online payroll system, such as Time2Pay by Accuchex, provides an easy to use integrated employment solution that is delivered directly to you from the cloud. In addition to reducing the processing time typically required by a paper-based payroll process, you can provide your employees with direct 24/7 access to their own pay information.

Using direct deposit, pay cards, and online pay stubs eliminates the need for trips to the bank, for dropping off paychecks to job sites or other locations, and the delivery of your payroll checks. More time is thereby freed up to allow your staff to pursue other, revenue generating or supporting tasks. Security is enhanced, and the overall workload minimized.

Why You Should Make the Switch to Payroll Software

Part of the basic payroll function is full tax service. This function ensures that your employer and employee taxes are calculated accurately and paid on time, every time. Your service provider assumes full liability that your taxes are handled correctly.

This is great for you since you can have that assurance and simply concentrate on running your business and you will never pay penalties or interest to a taxing authority again.

With online and automated payroll management systems, the most complex aspects of payroll are handled by the vendor making it simple and effective for your company. Many services, such as Accuchex's Time2Pay, offers flexibility and customizable options within the software, allowing for many possibilities for reporting and functionality.

The Accuchex technology team takes pride in never having turned anyone away. If you can define it, Accuchex and Time2Pay can do it.

Consider Outsourced Payroll Professionals

While using payroll software to help manage your payroll operations can be a good option, having these processes handled by a third party company can often be more advantageous.

With the plethora of rules and regulations that go far beyond simply understanding how to handle direct deposit, for example, it makes sense to delegate those responsibilities to a professional company that specializes in payroll, HR, and insurance functions. 

Accuchex is such a company. In addition to the time and money savings that can be had by outsourcing, you will also have the security and peace of mind that comes with knowing that your payroll is being managed accurately and expertly.

As a business owner or payroll manager you have a number of options for your payroll functions. Software that can be installed in-house, or cloud-based programs offer a good alternative. But if you really want to take full advantage of the benefits available to you, outsourcing to a provider like Accuchex can still be the best decision.

Free Download: Payroll Outsourcing Guide

Topics: Automated Timekeeping Systems, payroll management software, paperless payroll, online payroll, payroll software solutions

Subscribe to the Accuchex Blog