Accuchex Blog

Be Clear On Enterprise Payroll

Posted by Leslie Ruhland on Aug 12, 2019 7:26:00 PM
Accuchex Payroll Solutions
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Enterprise level businesses tend to have more complicated and complex payroll processing needs. But it doesn't have to be that way for their staff.



While there is no hard-and-fast rule defining what size an enterprise organization is, the research firm Gartner defines ‘midsize enterprises’ as “those organizations with 100 to 999 employees.” However, it’s safe to say that if you have over 100 or so employees you'll benefit from enterprise-level payroll solutions.

Companies that grow and expand inevitably find that the increasing needs of their growing businesses need a higher level of support and payroll services. What is needed for these midsize to enterprise businesses are fully integrated, high-tech solutions coupled with personal, full-service support.

Your Payroll Software Solutions Must Grow With You

Because your needs do grow as your company grows, having proprietary cloud-based software like Time2Pay can make that happen.

With Time2Pay you have the benefits of easy access to your company and employee data and the tools to effectively manage even the most complicated payroll. Because Time2Pay gives you full access to all your company’s information, you can view, update, and manage your company and employee records any time of day and easily access that data from anywhere.

No two companies are the same, which is why having custom solutions that meet individual client needs is also important. You can customize and optimize each step from setting payroll processing preferences to your delivery options and even report delivery.


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High-Tech, High-Touch Enterprise Payroll Solutions

There are key aspects to enterprise payroll functions that need to be managed effectively as your business grows.

Payroll Processing

Processing accurate and timely payroll is critical to your business but outsourcing it doesn’t mean that your internal processes must align with the processes dictated by your payroll provider.

Accuchex allows you to payroll processed each pay period in the manner you choose. Whether that means calling or faxing in your hours and earnings to your dedicated representative or entering the information into our secure and cloud-based payroll software. Partnering with Accuchex means that even the most complicated enterprise payroll can be easy.

And if you choose to process your e-payroll (or online payroll) with Accuchex, you have the flexibility to enter and send payroll at any time, day or night.

Payroll Delivery

Streamlining delivery of payroll also means allowing midsize and enterprise to choose the delivery option that best suits their business.

And there are delivery options.

The traditional payroll package delivery process makes use of a bonded and insured courier to deliver your payroll package, along with your reports, paychecks, and direct deposit vouchers. This can be then be delivered directly to your workplace the next business day.

Increasingly, enterprises are choosing Paperless Payroll delivery, or e-payroll, and accessing wage and tax reports in a secure online repository. This approach lowers expenses, minimizes paper usage and reduces environmental impact.

In addition, Paperless Payroll can also reduce or eliminate physical storage systems while remaining compliant with federal record retention requirements.

Payroll Distribution

Once your payroll is delivered it must then be distributed.

Companies that use a traditional next-day payroll delivery can have their checks and wage statements printed quickly and accurately to be distributed directly to their employees.

Paperless Payroll goes beyond simple direct deposit to include Employee Self-Service (ESS) and email notification options. Instead of distributing paper checks and direct deposit statements, on payday, we’ll send email notifications directly to employees’ inboxes.

And, with ESS, they can access their wage and tax statements and earnings records whenever they want to, reducing the number of inquiries that can back up your HR and payroll departments.  

Payroll Reporting and Analytics

Accuchex offers the Time2Pay solution featuring robust payroll analytics and extensive reporting features that can be customized to your precise needs.

Task sharing is secure and straightforward, with individually assigned user roles that give your staff the ability to retrieve the information they need without exposing your most sensitive data.

In addition to the over 60 standard customizable reports, you can integrate Time2Pay with Time & Attendance to ensure payroll hours are accurate. By setting up a chart of accounts you can upload data from Time2Pay directly into your General Ledger for quick, precise entries and transmit data and funds to your benefits provider.


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Tax and Banking Solutions

Probably the highest-risk aspect of the overall payroll process for many organizations is payroll taxes. Which is even more reason why switching to an enterprise payroll solutions provider is such a great business move!

Payroll Tax Service

Payroll taxes never go way, never stop changing, and seem to be more confusing for businesses of all sizes.

Accuchex can relieve your HR and payroll staff of the administrative burden of payroll taxes. We can calculate, deposit, and file your federal, state, and local taxes, including quarterly and annual payroll tax returns. And, as your payroll tax processor, we take full responsibility for the accuracy and timeliness of the returns and deposits we make and will act as your agent in response to agency notices or inquiries.

Direct Deposit

Direct deposit is an accepted fact of working life for most employees. If you have not already, this is an easy way to free your employees from payday bank lines. By offering them convenient ACH direct deposit their net pay will be seamlessly deposited into one or more of their designated bank accounts.

And as an employer offering employee direct deposit, you have options: You can print hard copies of your employee’s check stubs and distribute them on payday, activate Employee Self Service (ESS) so they can view wage and tax history at their convenience, or set up email notifications to deliver wage details every payday.

Partnering for Enterprise Payroll Solutions

Advances in technology, along with other forces, have created a dynamic evolution of the HR field. And, with informed strategy and planning, successful organizations can ride the coming wave and prevent being left behind.

In addition to a growing and demanding role in recruiting, hiring, and continually training employees, the HR staff will still be responsible for every other function they are typically tasked with such as payroll management, time and attendance, tax filings, employee records compliance, and so forth.

Fortunately, outsourcing is increasingly becoming a cost-effective and strategic option. Accuchex can help you in managing your HR needs, payroll processes, and staying on top of compliance demands. Get your Free Download: Payroll Outsourcing Guide to help you make an informed decision or call Accuchex Payroll and Workforce Management Services at 877-422-2824.



Topics: payroll management software, managed payroll, payroll outsourcing, Certified Payroll Services, enterprise payroll

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