Payroll management is a central function in every business. It is also one of the most complex and labor-intensive processes for most businesses. But there are solutions.
[This guest post was provided by Ken Rhie, the CEO of Trumpia, an automated SMS platform service.]
Handling payroll is a tough job for most human resources departments. With the implementation of automated SMS, it becomes much easier to handle employee payroll and ensure everything is accurately recorded.
Automating your payroll management can significantly reduce your payroll costs, ensure that your payroll complies with federal and state regulations, and reduce the number of hours your HR department must spend on payroll tasks.
Remind Employees It's Time to Fill Out Timesheets
Even with the ability to fill out timesheets online, some employees still forget to fill out this weekly form. When your HR department has to chase down employees for their time sheets, this wastes time and money. To keep your HR department running smoothly when it's time to do payroll, the ability to send out an automated reminder that timesheets are due is highly useful.
The system can be setup to send reminders only to those employees who haven't completed their time sheets, and a reminder will be sent out automatically.
Reach Employees Who Aren't at a Computer All Day
When you have a workforce that doesn't sit at computers all day, it's slow and often ineffective to send out emails when you require time sensitive information like how many hours an employee worked for the week.
When you can reach everyone on their mobile devices through SMS texting, you will know that your employees are getting the message within minutes of sending it and they can answer your question quickly. Texting is an easy form of communication that most people prefer above anything else.
Answer Employee Questions Through SMS Texting
Employees can ask simple questions through text messaging instead of having to call or send an email to the HR department. When your system is setup correctly, an employee is able to send a text requesting information.
For example, an employee can send a text with the word PTOs and their employee ID number. The system will be able to auto respond to the employee with the individual’s personal time off balance that's left for the year. You can set up the system to provide all kinds of information, and can look to the commonly asked questions to see what you should set up first.
The Security of SMS Texting
Keeping your employees’ information safe is a crucial part of HR’s duties. Protect your employees by taking advantage of SMS’s two-factor authentication, which allows you to add another barrier of security to your database, making sure that all your employees’ information is secure. SMS texting will ensure that all data will remain private, which will protect your entire company.
With more than 92% of the population owning cell phones that have texting capabilities, and the majority of owners being of working age, it's simple to reach your employees through text messaging.
You don't even have to give out employee cell phones to ensure your workforce can reach HR through text messaging.
Automated SMS for handling payroll is a pretty basic concept that can revolutionize how your company handles payroll. With the ability to reach employees instantly and make changes to payroll quickly, setting up automation for your payroll makes the job much easier for your HR department.
For more information on how automated SMS can improve payroll handling and other HR tasks, click here!
Ken Rhie is the CEO of Trumpia, which earned a reputation as the most complete SMS solution including user-friendly user interface and API for mobile engagement, Smart Targeting, advanced automation, enterprise, and cross-channel features for both mass texting and landline texting use cases. Mr. Rhie holds an MBA degree from Harvard Business School. He has over 30 years of experience in the software, internet, and mobile communications industries.
Your Best Payroll Outsourcing Options
In addition to the time and dollar savings, having the peace of mind of knowing that your payroll processes are being handled competently, accurately, and on time is a great reason to consider outsourcing.
On top of that, you can be assured that the accountability and liability for payroll compliance rests with your vendor, freeing you from the constant pressure of staying fully informed and compliant with the ever changing - and growing - rules, regulations, and legislation.
As a business owner or payroll manager you have a number of options for your payroll functions. Software that can be installed in-house, or cloud-based programs offer a good alternative.
But if you really want to take full advantage of the benefits available to you, outsourcing to a provider like Accuchex can still be the best decision. Reliability, full-service options, and reputation are the hallmarks of a quality payroll management service provider.
If you are currently looking to outsource your payroll management, get your free Payroll Outsourcing Guide, or call Accuchex Payroll Management Services at 877-422-2824.