Every business looks for ways to not only cut costs, but to generate savings through cost-effective procedures and tools. There are a number of ways that any business will see savings when switching from a paper-based payroll process model to a green, or paperless, payroll system.

Better technology and increasing security risks have are prompting HR departments to transition to paperless processes. According to Matt Peterson, president and CEO of eFileCabinet, eventually, “Everybody will be paperless. It’s inevitable.”  

While this can be done strictly with an in-house software solution installed on your own system, it can also mean outsourcing some or all of your payroll functions. And for many small businesses, the latter option can be especially cost-effective.

How Your Business Can Benefit With a Green Payroll Process

While saving money may top the list of your desired outcomes with green payroll, you will also save time, materials, and other tangible and intangible resources.

There are a number of ways that any business will see savings when switching from a paper-based payroll process model to a green, or paperless, payroll system.

This infographic helps to illustrate the various benefits that can come from switching your paper-based payroll process to a green payroll system:

Additionally, there are process and security advantages to a paperless payroll process.

Using an online payroll system, such as Time2Pay by Accuchex, provides an easy to use integrated employment solution that is delivered directly to you from the cloud. In addition to reducing the processing time typically required by a paper-based payroll process, you can provide your employees with direct 24/7 access to their own pay information.

Using direct deposit, pay cards, and online pay stubs eliminates the need for trips to the bank, for dropping off paychecks to jobsites or other locations, and the delivery of your payroll checks. More time is thereby freed up to allow your staff to pursue other, revenue generating or supporting tasks. Security is enhanced, and the overall workload minimized.

Why You Should Make the Switch to "Going Green"

Part of the basic payroll function is full tax service. This function ensures that your employer and employee taxes are calculated accurately and paid on time, every time. Your service provider assumes full liability that your taxes are handled correctly.

This is great for you since you can have that assurance and simply concentrate on running your business and you will never pay penalties or interest to a taxing authority again.

With online and automated payroll management systems, the most complex aspects of payroll are handled by the vendor making it simple and effective for your company. Many services, such as Accuchex's Time2Pay, offers flexibility and customizable options within the software, allowing for many possibilities for reporting and functionality.

The Accuchex technology team takes pride in never having turned anyone away. If you can define it, Accuchex and Time2Pay can do it.

Learn More About Your Green Payroll Options

And while investing in the best available software for your payroll is one option, another direction you can consider is outsourcing. This can be simply outsourcing one process such as basic payroll. However, with a full-service provider such as Accuchex, you have additional options for outsourcing as well.