Accuchex Blog

Replacing Punch Clocks With Time Clock Software

Posted by Tristan Ruhland on Apr 12, 2016 9:30:00 AM

Replacing Punch Clocks With Time Clock Software

Businesses using a traditional time clock and time cards instead of time clock software spend an inordinate amount of time working with and processing time cards. Between the sorting and verifying of hours on each card need, there are untold hours taken up every pay period with cards that must be verified in order to maintain accurate records.

There’s a Better Way to Set up Your Time Clock Process

Many smaller business owners have made the upgrade to time clock software. Recording employee hours is made far simpler and far less time is needed to process payroll.

Employee time clock software provides a number of benefits. For example, employees can clock in and out from their own desks. They don’t need to walk to a time clock in another area and stand in line to accomplish this task

Another benefit of employee time clock software is the elimination of lost time cards. With a mechanical system, paper time cards can fall out of the holder or be accidentally taken home with an employee. With software, however, there are no cards involved in as it is all done on a computer.

Time Clock Basics and Benefits

All time clock systems start with the data collection method that fits best for your organization. With time clock software, there are five primary collection methods in use today:

  • Fingerprint scan or “biometric.”
  • Over the web – online time clock
  • Pin entry or badge “swipe”
  • Over the phone
  • Proximity Badge

In addition to the far more secure collection methods, other advantages of using time clock software include the following:

Simple Hardware Setup

Online and Off-line time clock hardware is easily set-up in minutes

Reduce Labor Costs

Since you pay for actual minutes and hours worked labor costs are dramatically reduced

Cost Savings

Since you are tracking actual hours worked wasted labor minutes are eliminated

Lower Administrative Costs

The automated time tracking systems drastically reduces administrative hours

Increase in Productivity

Employees are paid for actual minutes and hours worked thus eliminating late arrivals and early departures

Eliminate “Buddy Punching”

Online and off-line time clock software systems prevent “Buddy punching” and time theft

Simple Online Editing

Allows you to log in from any workstation to easily manage data online

A Closer Look at Key Advantages of Time Clock Software

Accurate Tracking of Time and Attendance

It’s not always possible or feasible for an owner or manager to actually know when employees show up – and at what time.  If your business is, or if you have more than one location, it might be physically impossible to manually track your employees’ attendance.

With time clock software, however, you can know down to the minute when employees show up for work, when they return from breaks, and when they head home at the end of the day.

Increased Efficiency and Productivity

When an employee knows that every minute they spend on a task is being accurately tracked, there is a natural tendency to stay on task and to work faster. Additionally, if an employee knows their arrival and departure times are tracked automatically, the result is typically vastly lowered incidents of coming in late and leaving early.

Systems Integration

Time clock software can typically be fully integrated with your existing Human Resource systems, in particular with your payroll process. With time clock software all the hours are logged into the payroll database and hours can quickly be calculated to produce paychecks. The result is less work hours needed to process payroll.

Getting Help with Your Time Clock Software Choice

Accuchex offers a variety of timekeeping options and we will work closely with you to help choose the right device that will fit within your company and allow you to manage your company’s time most effectively.  We offer timekeeping solutions that are simple to set up and are simple for employers to manage employee time cards on a daily basis. 

Our time clock software system also offers a variety of advanced timekeeping features that are set up “behind the scenes” so you can focus on simply collecting time, editing cards, and running reports.

Free 30 Day Trial of Accuchex Time and Attendance Solutions

Topics: Green Payroll, time and attendance, employee time clocks, Automated Timekeeping Systems, Time Clock Software

Subscribe to the Accuchex Blog