Accuchex Blog

5 Ways Manual Timekeeping Costs Your Business

Posted by Leslie Ruhland on Nov 15, 2017 10:00:00 AM
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My HR Support Center - TourStill using pen and paper? Have you considered how much manual timekeeping costs a business?

1. Employee Time Theft

Manual time and attendance systems can be exploited in a number of ways from hours padding to buddy punching. Some large employers who switch to an automated system are surprised by the drop in employee hours the very first pay period. Even if you notice just a small reduction, this advantage will compound, quickly paying for the cost of adopting an advanced yet affordable automated system like TimeWorksPlus.

2. Inaccurate or Insufficient Records

Without accurate employee hours data, it is not easy to make informed decisions about human resource allocation. This, in turn, reduces productivity.

3. Unnecessary Admin Costs

With paper timesheets, your admin staff spends tedious hours troubleshooting timesheet inaccuracies and missing information, and then manually entering the data into the payroll system. When your HR staff can complete payroll in minutes, they are free to work on company initiatives that boost employee productivity and loyalty.

4. Increased Overtime

Manual time and attendance systems don’t have built-in warnings to alert supervisors when associates are approaching or have exceeded their authorized hours. The larger your organization, the more last-minute overtime costs you.

free guide on overtime laws

5. Higher Employee Turnover

Inaccurate timekeeping and restricted access to basic information contribute to employee frustration and higher turnover. Many employers don’t realize how pricey it is to replace team members.

Numerous studies have established that it costs about 20% of annual salary to replace a staff member making less than 50k a year and the costs increase with higher paid employees.* Do the math: for a team member making $30,000 a year, that would be $6,000.

Automated time and attendance tracking allow staff members to manage their time cards and monitor PTO, vacation, and other accruals without having to go through a supervisor or the HR department. When staff members are empowered, they feel better about their jobs which results in increased productivity.

*Heather Boushey and Sarah Jane Glynn, “There Are Significant Business Costs to Replacing Employees,” Center for American Progress, November 16, 2012,, accessed March 31, 2017


Accuchex offers Workforce Management Suite, the powerful, fully-integrated Workforce Management Suite that makes it easy to optimize the performance of your managers, employees, and company.

Workforce Management Suite includes TimeWorksPlus, TimeSimplicity, and TimeWorks Mobile. Workforce Management Suite is created for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and lessen labor costs.

How much can you save? Check our Accuchex ROI Calculator.

We can get you up and running with Workforce Management Suite in minutes. Contact us today to book a demo.


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